Personal Secretary to Director – Total Shipping and Logistics Pvt Ltd – Mumbai


Job Description

Manage and maintaining the diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file
Respond to emails as much as possible, dealing with appointments etc.
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the Directors meetings between him and his direct reports and the committees and groups to which he is a member.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
Prepare correspondence on behalf of the Director, including the drafting of general replies.
Minute of general meetings as required
Keep and retrieve files.
Ensure guests meeting with the Director are well taken care of.
Provide a service that is in line with the MDs work habits and preferences.
Salary: INR 2,00,000 – 5,00,000 P.A
Industry: Courier / Transportation / Freight / Warehousing
Functional Area: Executive Assistant, Front Office, Data Entry
Role Category: Secretary/PA
Role: Secretary/PA


Travel Arrangements Secretarial Activities legal activities personal secretary activities

Desired Profile

PG – Any Postgraduate, Post Graduation Not Required
Doctorate – Any Doctorate – Any Specialization, Doctorate Not Required

Company Profile

TOTAL Group part of multi-crore conglomerates and one of the leading global logistics company provides high value integrated logistics solutions. It is a specialist in all the facets of Supply Chain Management, Warehousing & Distribution, Transportation, Freight Forwarding and Custom Clearance. The Group existing in the market since 1963 and achieved leadership status in Logistics and Transport industry

Today, the group has a large infrastructure / network spread and pocket full of top industrial houses as its client base. The group head quarter is based in Mumbai and it has a nationwide network covering all strategic locations, supported by 12 regional offices, 100+ branch offices, state of art warehouses supported by fully computerized operations and 1200 strong workforce.

Total Logistics offer a professional work environment based on customer satisfaction, respect for the individual and endless learning.